PLUG Committee Meeting 2020-05-19

0. Opening.

Meeting opened by Ben at 7:36 PM 2020-05-19

Attendance.

Present: Nick, Ben, Margaret, James, Paul, Peter
Apologies: None
Absent: Michel

1. Confirmation of Previous Minutes.

Draft: https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2020-04-21-minutes.md
https://www.plug.org.au/events/committee/2020/04-21/
MOTION: Proposed by Ben and seconded by Nick. Passed without dissent? Yes.

2. Next Committee Meeting.

Tuesday 2020-06-16 19:30 @ UCC Big Blue Button
- Move to https://meetings.ucc.asn.au/b/nic-4cd-3jg ? Mumble as fallback

3. Reports & Standing Items.

Financial Situation as of 2020-05-18 (Peter)
- Balances:
  - Cash box
    - $592.60 current, $582.60 start of year ($390.25 start 2019)
  - Debit card(old)
    - Expired current, Expired start of year ($40.86 start 2019)
  - Bank Balance
    - $3148.47 current, $2114.42 start of year ($2754.04 start 2019)
  - Receivables
    - $34.73 (Paul) from expired Debit card (old) load go.
  - Total Assets
    - $3845.53 (was $2801.48 start of year) ($3213.04 start 2019)
- Statement:
  - Income
    - $20.00 this month, $1030.00 last, $1233.90 this year.
      - Last month’s income included the proceeds from CCC0001 of $980.00
  - Expense
    - $0.00 this month, $0.00 last, $165.24 this year
  - Net Proceeds
    - $20.00 this month, $1030.00 last, $1068.66 this year
- Outstanding:
  - Payables
    - WarpspaceIT $250 possible
  - Receivables
    - Benjamin has invoiced CCC0002 for $1120
Membership Situation as of 2020-05-19 (Paul) this is to date today
- I back tracked on previous data missed last month.
- 1 renewals/new in May $10
- 2 renewals/new in April $50 ($10 donation)
- 2 renewals/new in March $30
- 3 renewals/new in February $20
- 3 renewals/new in January $70 ($10 donation)
Membership trends:
- 29 Current Paid Members April, previous month was 30
- 30 Current Paid Members March, previous month was 26
- 304 Expired Members April, previous month was 302
- 302 Expired Members March, previous month was 300
- 416 Members on meetup.com April, previous month 416
- 416 Members on meetup.com March, previous month 410

4. Events Status.

Review of recent events:
- Second Sunday 2020-05-10
  - PLUG+POSH Hack afternoon 12:00–16:00
    - Some other informal hack sessions in this period
  - Wings Whacky Games Night 18:00–20:00
- Second Tuesday 2020-05-12
- How did the previous events turn out online? Any comments?
  - Lacked early promotion, early ones had turnout, but there’s a downward trend - plus the occasional clash
Forthcoming events:
- PLUG-not-in-the-Pub? Towel Day Monday 2020-05-25!
  - Online via IRC, Big Blue Button: include a URL in the announcement
    - but! some pubs are open again now - anyone want to join in from out-and-about?
  - Raise a glass to [DNA], 42nd anniversary of the HHGTTG radio plays
- June:
  - Second Tuesday 2020-06-09
    - James’ talk?
    - Online with Big Blue Button?
  - Second Sunday 2020-06-14 PLUG+POSH hack afternoon
    - Hack session online?
    - POSH meetup event, if existing, will say if in-person is available
- July:
  - Second Sunday 2020-07-12 PLUG+POSH hack afternoon
  - Second Tuesday 2020-07-14
    - Online with Big Blue Button?
  - Near 2020-07-27? PLUG-in-the-Pub?
  - ACTION: Ben to pick a date in July for Games Night 2. By Friday evening.
Future plans:
- Quiz Nights, future Games Nights (depending on first one).

5. General Business & Matters Arising.

ACTION: Peter: Update PLUG addresses + update the address associated with the ABN, ASIC
- Status: Still TODO
ACTION: Peter: 2018 & 2019 financial report on PLUG website .ODP
- Nick: will help to get financial reports into the published site
- Status: Done
ACTION: Benjamin/Peter/Nick: New Bendigo accounts
- In progress since https://www.plug.org.au/events/committee/2019/08-20/ (or since 2017)
- Bank requires ID checks, forms to be signed
- Status: Peter to sign, in-person at North Perth?
ACTION: Paul: Update Spacecubed/Riff agreement.
- Status: Paul Not done yet, will follow up
ACTION: Peter: will bank some of the cash box moneys.
- Status: Not done yet
ACTION: Paul: I received a $34.73 cheque for the Load Go card and I need to cash it.
- Status: Not done yet
ACTION: Server migration to Digital Ocean
- Assigned to:
  - Nick: mail: RFT2019-11 (r2)
  - “Admin team”: not-mail, preparation
- Status: ETA end of June? (80% confidence)

6. New General Business.

ACTION: Agreed to pay Warpspace IT’s inv 2019-07/003 for RFT2019-01, RFT2019-02-WO1: total: $250
- plug-ugmm v0.6.3 in https://github.com/plugorgau/ugmm/pull/13
  - Not acceptance tested? but we might not have the volunteer time to meaningfully do that.
  - We should be clearer in the future for the testing from now on forth.
Domain name renewal
- ACTION: Confirm with Tim? (Ben to follow up @ next hack session)
Future Proposal: That PLUG get a 4G SIM for a “netbox” project? (easy portable venue-independent network hotspot and uplink) to cope with situations where the venue’s network is not suitable for our devices.
- https://www.ozbargain.com.au/node/538533
  - based on https://www.ozbargain.com.au/node/480652
  - was $15/month postpaid, now $5/month for the first 12 months: “5GB”, then unlimited at 1.5MBps (call it a ~500GB/month T1 link), with some COVID-19 bonus data sometimes
  - even a full year’s worth of $60 is better than other prepaid offers
  - Can be auto-paid by our BPay
  - Would require a non-Telstra user to sign up: x?
  - Paul: I am happy to look into this and work out a few possible solutions and give information to committee. Using Aldi(Telstra)we can get any time! $15 for 3GB or $25 for 18GB with no excess and speed limiting.
    - but 500 > 18? and $5 < $25?
- Paul has created Bendigo payment for Warpspace IT invoice $250 for approval.

Meeting closed by Benjamin at 9:00 PM.