[PLUG-AV] DRAFT LA Grant request for AV

[James Bromberger]

Hi AV/ctte,

Here's my first draft - but feel free to rip it up and start again! Have
a look at http://www.linux.org.au/projects/grants. Please suggest
corrections.

Main point is we're asking for $5k, and they say the maximum per month
is $2k. Lets make it sounds good. But if they give us this money, we
need a few more people on list to stop lurking and start talking! Even
better, come along and help out! :)

May give these guys a call tomorrow too:
http://www.lotterywest.wa.gov.au/grants/faqs/grant-steps

  James
PS: Nick, pack your case. You don't have time for this right now.


*
DRAFT    DRAFT    DRAFT    DRAFT    **DRAFT    **
Date:* April 2011

*Project Name:* PLUG A/V Single Room Video Streaming

*Aim of Project: *
To make available a live video and audio stream of the proceedings of
PLUG technical talks to help enable remote members to benefit from and
participate  in the proceedings.

*Person Responsible for Request:* James Bromberger, PLUG President 2011

*Request:
*Funds to facilitate the purchase of equipment to enable the streaming
project:

  * Permit remote viewing of the proceedings of the PLUG technical
    presentations, making it available to members and non-members alike,
    especially for those who live quite some distance from Perth.
  * To give the PLUG community the opportunity to participate in various
    potential off-shoot projects, such as:

      *  Improvements and feed back to the DVswitch suite, or another
        suite should that be selected
      *  Branding and promotion of PLUG
      *  Provide a platform for the distribution of relevant content.
      * Custom modifications for camera equipment - dollies, booms, etc.

  * To enthuse the local PLUG community, and demonstrate that the
    association is achieving its objects and goals
  * To create a check list for doing similar streaming "at scale" for
    any future potential conference requirements
  * To develop a skill set within the PLUG community for producing video
    streams, again for any future potential conference requirements
  * To give the speakers/presenters at PLUG meetings the famiiarity with
    performing public presentations and being recorded


To meet these goals we intend to:
Use open source/free software in as many aspects of the production as
possible (eg, mumble for crew communication)
Adopt

Thus far PLUG has spent AU$1,000 on obtaining one wireless mic, a
Twinpact scan/capture device, several headsets (for mumble communication
between AV team members), several firewire capture cards. In addition,
for a proof of concept, several donated (old) PCs were obtained; PLUG
has successfully demonstrated a live stream of the PLUG meeting on 12
April 2011 (streamed, not recorded), which was warmly recieved by
participants as far away as Katanning (WA), and Queensland.

However, PLUG does not yet have a host capable of encoding, nor its own
DV cameras and associated equipment (borrowed from random members), and
the  donated PCs while functional, are impracticable to transport to
various venues.

This grant is to cover the purchase of:

  * 2nd hand Mac Books, with firewire, to act as capture terminals (x 3)
  * DV cameras (x 2)
  * Tripods for cameras (x 2)
  * 4 channel audio mixer (x 1)
  * Additional wireless mic (x 1)
  * Encoding box (x 1)
  * Small gigabit Ethernet switch (x 1)


PLUG anticipates this equipment to come to*AU$5,000*. As mentioned, PLUG
has already committed $1,000 from its membership income to help
facilitate this project.

We see the distribution of LUG presentations as live video streams a key
enabling technology to continue to reach out to the community of users
and developers. If each LUG had a similar one-stream set up, the
national community could "virtually attend" all LUG events.


  James

-- 
Mobile: +61 422 166 708, Email: james_AT_rcpt.to

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